# Manage who can use a program

See who can open each program in Pristo CX, give users programs or take them away with Edit access, and deactivate or reactivate users of the account.

In Pristo CX, an account admin decides who can open each program, in **Account settings** > **Users**. Account admins open every program. Program admins and program users open only the programs listed for them, and you change that list with **Edit access**.

## Before you start

- Role: account admin. Program admins and program users cannot change who uses a program. See [roles and permissions](https://docs.pristo.io/cx/users/roles-and-permissions).
- Plan: reactivating a user needs a free seat on your plan. See [Plans and limits](https://docs.pristo.io/cx/get-started/plans-and-limits).
- Setup: the person must have joined the account. To add someone, [invite them](https://docs.pristo.io/cx/users/invite-users) first.

## See who can open a program

**Active users** lists every user of the account with a **Role** and a **Programs** column. The programs column shows **All programs** for account admins, the program names for program admins and program users, and **No programs** for a user who has none.

A program is open to every account admin and to each program admin or program user whose row names it. The search box matches first names only. Deactivated users stay in the list, dimmed and marked **Inactive**.

## Steps

### Give a user a program or take one away

![Sketch of the users page in account settings. Marker 2 is on the users item in the side menu. Marker 3 is on the option that edits a user's access, in the open three-dot menu at the start of the last row. The table shows each user's role and programs, and the deactivated user is dimmed.](https://docs.pristo.io/_astro/users-active-list.CdE90ihu.webp)

1. Select your profile picture, then **Account settings**.

2. Select **Users**. The **Active users** tab opens.

3. Select the three-dot menu on the user's row, then **Edit access**.

4. Under **Programs**, add or remove programs. Keep at least one.

5. To change what the user can do in those programs, choose another **Role**. An account admin opens every program, so the program list disappears.

6. Select **Save**.

### Deactivate or reactivate a user

1. In **Active users**, select the three-dot menu on the user's row.

2. Select **Deactivate**, or **Activate** for a deactivated user. Pristo CX applies it at once, without asking you to confirm.

## Result

After you save, **Access updated** appears. The user gets the new access the next time they open or reload the app.

- Dashboards: a program user who loses a program is removed as a viewer of its dashboards. A program user who becomes a program admin or account admin is removed as a viewer of all dashboards, because those roles open every dashboard. Giving the access back does not make them a viewer again, so add them under **Viewers** on each dashboard.
- Alerts: a user who can no longer open a program stops getting the alert emails of its alert rules. The user stays on those rules, so the emails start again when you give the program back.
- Deactivation: a deactivated user keeps their role, their programs, their dashboard viewer access and their place on alert rules, but cannot open the account and sees **This account has been deactivated**. They get no alert emails, and their seat is free. Reactivating them restores everything.

## What a user without a program sees

A program admin or program user who has no program sees **You have no program access yet** and **You have not been given access to a program yet — ask your account admin**, with a **Logout** link. The main menu is hidden, and every page leads back to this message until an account admin gives them a program with **Edit access**. Account admins never see it.

## Limits

- A program admin or program user needs at least one program. To take away all access, deactivate the user. Pristo CX cannot delete a user from the account.
- You cannot change your own access or deactivate yourself. Nobody can change or deactivate the account owner, marked **Owner**.
- Reactivating needs a free seat: the account must have fewer active users than the plan's user limit.

## Troubleshooting

**The row has no three-dot menu.** It is your own row or the account owner's row.

**The menu has no option to edit access.** The user is deactivated. Reactivate them, then edit their access.

**The save button stays disabled.** Nothing has changed yet, or a program admin or program user has no program. The field then says **Choose at least one program**.

**Reactivating fails with a message about the user limit.** The account already has as many active users as the plan allows. Deactivate another user or upgrade the plan.

**A user still sees a program you removed.** The change applies when the app loads. Ask the user to reload the page.

## Related

- [Roles and permissions](https://docs.pristo.io/cx/users/roles-and-permissions)
- [Invite users](https://docs.pristo.io/cx/users/invite-users)
- [Share a dashboard](https://docs.pristo.io/cx/dashboards/share-a-dashboard)
- [Set up alerts](https://docs.pristo.io/cx/alerts/configure-alerts)